Hall Hire

When we receive your booking request form, we will process this and once your booking is confirmed we will invoice you.
Payment is by bank transfer ten days prior to your booking (no credit cards sorry).
Note that any breach of the hall contract conditions may result in loss of bond.
The bond will be refunded after the key is returned and a satisfactory check has been done. If circumstances permit, this check will be just before you leave the hall.

As the hall is in a residential area any noise complaints by local residents will result in loss of the bond.

For health reasons we do not provide any glasses, crockery or cutlery.
You will need to bring all these with you, plus rubbish bags.
The hall must be left as you found it (or better :), ready for the next user. This includes thorough cleaning of the kitchen and toilets.
You must take all your rubbish and recycling when you leave.
You may not use the bins at the front of the hall for your rubbish – these are for park users and passers-by.
We provide cleaning equipment for your use.

Rules and Conditions of Hire
1. This is an inexpensive, community ‘do-it-yourself’ facility, and is a smoke- and vape-free public venue.
2. For health reasons we do not provide glasses, crockery or cutlery. Please bring all these with you, as well as your own rubbish bags.
3. All rubbish and recycling must be removed when you leave and must not be left inside or outside the hall.
4. The premises must be left clean and tidy, inside and outside, including lobby, forecourt, footpath and street, ready for the next hirer. If the condition is deemed unsatisfactory by the Booking Officer, you will be charged the cost of commercial cleaning. Please refer to the checklist on page 3 of this agreement.
5. All functions must terminate no later than 10.30 pm (including music, dancing and consumption of alcoholic beverages), with the premises vacated by 11 pm. No function to be set up or started before 7 am. Please respect our neighbours.
6. The hall is in a residential area. Any noise complaints from local residents will result in loss of bond.
7. The Booking Officer shall have the power to close the premises if necessary.
8. Any damage to property shall be reported to the Booking Officer and made good by the person holding the function. Any costs incurred for repairs will be passed on to the hirer of the facilities.
9. Nails, tacks, pins or staples for decorative purposes or notices are FORBIDDEN, except where noticeboards are provided. No tape on the floor or stage. Masking tape or blue tack on wall is OK if removed immediately after the event.
10. Illegal activity, including gambling, is not permitted in or about the premises.
11. Please observe notices regarding kitchen appliances and the storage of cleaning equipment.
12. FIRE EXITS ARE TO BE KEPT CLEAR AT ALL TIMES.
13. No property of the Kelvin Grove Community Centre shall be removed from the centre without permission from the Booking Officer.
14. Closed Circuit Television (CCTV) may be utilised during booking times and use, to monitor our facilities, property and equipment, and to facilitate volunteer, staff and public safety.
15. Refer to KGCC Users’ Checklist on page 3 of this agreement.
Liquor: A Liquor Licence is a legal requirement for users wishing to sell liquor on the premises. It can be obtained from the Regulatory Services Unit of Palmerston North City Council.
The Kelvin Grove Community Association manages the Kelvin Grove Community Centre (KGCC) for the Palmerston North City Council (PNCC). We also advocate for community groups, facilities, amenities and the development of Kelvin Grove to support the local community. The committee meets once month and new members are welcome.